Digital signatures have become increasingly popular in this day and age. They are considered a digital and more secure alternative to handwritten signatures. They are placed to confirm the authenticity of all digital communication channels. These digital signatures were considered legal under the E-Sign Act of 2000. Some of the major benefits of using digital signatures in digital communication include their ability to provide the status and identity of all electronic evidence and evidence indicating the document’s origins.

Legalities of Digital Signage

Signing Intent

Just like any physical signage, digital signage also relies on the fact that the person intended to sign the document. This is where there has been a dispute between click to sign and actual digital signage. Click to sign is a weaker and more insecure form of digital signage that anyone can tamper with. This means that someone who doesn’t intend to sign can still have a signature on a document if someone else has access to their computer.

Technology Neutrality

Another condition for a digital signature to be legal is that it needs to be accessible through any medium of technology. So, you should be able to sign it and access it through your computer or web browser without needing any additional plug-ins or downloads.

A document on a tablet.

Authentication

An important aspect of digital signages is authentication. As mentioned before, click-to-sign signages are not properly authorized, making them unreliable and insecure. There should be proper verification through email, IP address, biometrics, and other legally binding identifiers for legal digital signage.

Audit Log

Audit logs make it easier to trace the document as it travels through different mediums. Therefore, for digital signage to be legal, it needs to have an audit log containing the users it was sent to, timestamps, IP addresses, and any other critical information.

We can help you understand more about digital signage. We provide managed IT support services in Texas and have experts with knowledge of privacy laws and digital signage laws. We also offer general It services to our clients, especially dental practices. We help them with HIPAA compliance solutions so they can meet the minimum required standards of the law. We even help them set up cloud servers to manage their data better and keep it secure. You can learn more about our services by exploring our website or contacting us.