Despite advances in cyber security software and better anti-virus programs, phishing emails are continually rising. However, educating your employees on spotting a potentially dangerous email can help you prevent data theft and significantly improve your business’s cyber security.

Let’s look at some of the easy ways to spot a phishing scam.

Beware of emails that demand immediate action

Phishing emails often demand urgent action by the user. The scammer often threats a loss unless urgent action is taken. The recipient falls prey to it and rushes to click harmful links without recognizing the potential issues or inconsistencies in the text of the email.

Look for emails with spelling and grammar mistakes

When you receive an email from a professional and recognized company, the chances of grammatical errors are few. Authentic senders ensure that the email is well-written without any flaws. On the other hand, phishing emails are often unprofessionally crafted and badly written with spelling and grammatical errors.

email inbox on a smartphone

Be careful with emails starting with unfamiliar salutations and greetings

When you receive emails from recognized employees and clients, you can often recognize the formal salutations regularly used in a conversation. In phishing scams, the attackers may often use greetings unfamiliar to you. If you spot any unrecognized form of salutations with a writing style that’s not familiar to your business, you should be extra careful.

Inconsistencies in links, domains, and email addresses

When you’re in the middle of a busy workday at your office desk, you may ignore the sender’s email address before opening an email. You see a familiar email title, and you immediately click on the email without giving it a second thought.

You must always double-check the email address and domain used by the sender. If the email is sent using a fishy, unfamiliar domain, don’t open it.

Suspicious files and attachments

Most business-related documents are shared using a secure cloud drive like OneDrive, SharePoint, or Dropbox. In contrast, scammers may send you emails with corrupt attachments without any secure link. Unless you know the sender fairly well, do not open any unknown files attached to the email.

If your business needs data and network protection against potential cyber threats, we can help you. At Foris IT Management, we offer IT security services and network security monitoring to minimize the risk of cybercrimes. We also offer data backup solutions and network auditing services.

Contact us for more information about our services.